Other FieldsAgency Scheme: HSTFTERM0001 ADJUDICATION STRUCTUREHearing Level: Basic StructureName of Hearing Office (local name): Office of the Executive SecretaryName of Hearing Office (global name): Harry S. Truman Scholarship Foundation: Office of the Executive SecretarySub-Agency/Bureau/Division:: N/AHearing Officer #1 (Title): Executive SecretaryHearing Officer #2 (Title): N/AAre administrative appeals permitted from final decisions at the hearing-level stage?: Yes (All Types of Cases) Comments/Notes on Adjudication Structure: Administrative proceedings that provide an existing Truman Scholar with notice and "an opportunity to be heard" prior to termination of a scholarship, or finding of an obligation for repayment. Termination may be based on, among other things, failure to: follow approved plan of study, make satisfactory academic progress, or file required annual reports. Pursuant to the Foundation's accountability policy, repayment of scholarship funds may also may be pursued if a scholar fails to satisfy post-scholarship public service requirement. (Truman Scholars must work for 3 - 7 years after a Foundation-funded graduate program in public service. (See 45 CFR pt. 1801, subpt. G). Regulations setting forth the Accountability Policy are augmented by procedures posted on the Foundation's website. PROCESS & PROCEDURE - General InformationAre private parties permitted to have representation at hearings?: Yes (All Types of Cases)Who may serve as a private party representative?: EitherAbout what percentage of private parties were represented at hearings (FY2013)?: 0.00%Is the agency permitted to have representation at hearings?: Yes (All Types of Cases)Who may serve as an agency representative?: EitherRegulations/rules of practice for hearings (please include CFR citations): 45 CFR 1801.61(b); 1801.63(g)Other published guidance for hearings (if any): "Accountability Policy" (posed on agency website) PROCESS & PROCEDURE - Pre-Hearing ProcedureIs discovery permitted by either party at the hearing-level stage?: NoDoes the hearing officer have subpoena authority?: NoAre ex parte contacts prohibited?: NoAre parties provided notice of hearing?: Yes (All Types of Cases)How far in advance of the hearing date is notice typically provided?: 45 Days PROCESS & PROCEDURE - Hearing ProcedureWhat types of hearings are permitted at the hearing-level stage?: Written (Document-Only) HearingPlease provide the approximate percentage of each type of hearing relative to the total number of hearings (FY2013)Written (Document-Only) Hearing: 0%In-Person: 0%Video: 0%Phone: 0% How is the type of hearing selected: Required by RuleHow many hearing officers preside at each hearing?: OneIs witness testimony permitted at hearings?: N/A (Document-Only Hearings)Can parties cross-examine witnesses?: N/A (Document-Only Hearings)Can third-parties submit amicus briefs and/or evidence?: NoAre hearings recorded and/or transcribed?: N/A (Document-Only Hearings)Are hearings open to the public?: N/A (Document-Only Hearing) PROCESS & PROCEDURE - Post-Hearing ProcedureWho typically drafts the decision at the hearing-level stage?: Adjudication OfficerWho has authority to issue final decisions?: Adjudication OfficerDo agency regulations or guidance provide time limits for issuance of final decisions?: Yes (All Types of Cases)If "Yes," please specify these time limit(s): Under the Accountability Policy posted on the Foundation's website, the Executive Secretary has 30 days from receipt of the appeal to issue his/her decision.About how long does it take on average—as of FY2013—to adjudicate claims/cases at the hearinglevel stage (i.e., from case filing: 0 DaysIs judicial review available after issuance of a final decision?: No PROCESS & PROCEDURE - Case ManagementHow are claims/cases processed at the hearing-level stage?: First-In/First-Out BasisDoes the agency permit web-based electronic filing of hearing-related briefs or other documents?: NoAre final decisions published and/or posted on the agency website?: NoDo agency regulations/rules of practice specify the contents of the administrative record at the hearing-level stage?: NoDo agency regulations/rules of practice provide for closure of the record at the hearing-level stage (subject to applicable exce: No ADJUDICATORSTotal # of Hearing Officers: 1Information About Officer: Adjudication Officer TitleJob SeriesPay PlanAre persons in this position subject to performance evaluation?Are persons in this position employed full-time as adjudication officers?If "No", briefly describe other duties:Are persons in this position subject to quality control measures or production goals? Executive Secretary0300-Gen'l Admin/Clerical GroupSESYesNoAccording to the Foundation's website, the Executive Secretary "supervises a selection process involving up to 500 colleges and universities that annually nominate more than 600 candidates for scholarships[,] ... works closely with 150 senior public servants including federal judges, college and university presidents and past Truman Scholarship winners who serve on panels to select annually 60-65 new Truman Scholars," and directs the Foundation's provision of "leadership training and community-building programs, along with graduate school and career counseling to several hundred Truman Scholars each year." No N/A ADR: General InformationIs ADR available at one or more points during the hearing process?: No ADR – Summary StatisticsFor Fiscal Year 2013, please provide the following annual ADR statistics: CASELOAD STATISTICS - Summary StatisticsTotal # Cases Filed/Opened (FY2013): 0Total # Cases Decided/Closed (FY2013): 0Total # Cases Pending (End of FY2013): 0 CASELOAD STATISTICS - Supplementary StatisticsDoes your agency maintain annual caseload statistics for this hearing office by case type (e.g., discrimination complaint, licen: YesSupplementary Caseload Statistics by Case Type: Verified by Agency: Verified
